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Office Manager

Congregation Machzikei Hadas is looking for a full-time office manager. The synagogue boasts a large multi-purpose facility. 

The Machzikei Hadas Office Manager is a key member of the team, reporting to the Executive Director.  The Office Manager must be able to work collaboratively with a wide range of diverse stakeholders and volunteers with the utmost professionalism and decorum.  A knowledge of Judaism is preferred, but not required.

Job Description:   The Office Manager will have a wide range of responsibilities to ensure effective operations including, but not limited to: 

  • Responding to phones, email and correspondence in a timely fashion;

  • Managing and processing membership forms and payments, bank deposits, accounts payable, accounts receiveables, donations, tax receipts;

  • Using office software (e.g., Microsoft Office, Excel, Powerpoint, Google Docs) and learning new programs (e.g., ShulCloud) to effectively manage operations and information; 

  • General office administration responsibilities for filing, office organization, filing accounting related invoices and documents, ordering supplies, mailings, clerical functions; 

  • Managing all aspects of rental bookings of the synagogue facilities;

  • Supporting synagogue employees (e.g., Rabbi, the Executive Director, Director of Community Building and the Custodian) in their responsibilities;

  • Helping coordinate of all logistical aspects of events (daily, weekly, special) including flyers, registration, payments, floor plans, quotes from caterers and service providers, social media posts; 

  • Drafting and/or coordinating weekly and special communications materials for synagogue membership, as well as managing and updating the synagogue website and social media presence;

  • Working collaboratively to coordinate work and information with auditors, bookkeepers, trades and other service providers; 

  • Assisting the Rabbi with prioritizing communication flow and scheduling; 

  • Representing the synagogue in a professional manner with a wide range of people including the Board, volunteers, caterers, members and renters; and 

  • Performing other duties as directed by the Executive Director or Board of Directors

The successful candidate should:  be flexible; demonstrate effective communication skills; work collaboratively in a team environment; multi-task and work on many programs; be results-oriented; show excellent time management and organizational skills; display strong judgement; pay strict attention to detail; and work independently, demonstrate initiative and make decisions within job scope.

Compensation:  A competitive compensation package, including benefits, will be offered commensurate with experience. 

Application:  Please submit your application (cover letter and resume/CV) by January 20, 2020 to jayson.taller@cmhottawa.com

Sun, May 31 2020 8 Sivan 5780